Privacy Policy for Kamboh School Admin

This Privacy Policy governs the use of Kamboh School Admin Mobile Application ("App") for mobile devices. The App is designed for use by Kamboh Schools administrators, faculty, staff, and authorized personnel ("Users") to manage school operations, student records, and administrative tasks.

1. Information We Collect

1.1 Personal Information

• User Credentials: School code, email addresses, and passwords for authentication
• Student Information: Names, photos, academic records, and enrollment data when using admission features
• Location Data: GPS coordinates for attendance verification and location-based services
• Camera Data: Student photos captured during admission and enrollment processes

1.2 Device and Technical Information

• Device Information: Device type, operating system version, unique device identifiers
• App Usage Data: Feature usage, performance metrics, error logs, and crash reports
• Network Information: IP address, network type, and connection status
• Advertising ID: Google Play Services advertising identifier for app monetization

1.3 WebView and Session Data

• Cookies and Session Data: Temporary data stored during web-based operations
• Form Submissions: Data entered through web forms within the app
• Download History: Files downloaded through the app's download manager

2. How We Use Your Information

2.1 Core App Functionality

• Authentication: Verify user identity and provide secure access to school systems
• School Management: Enable administrative tasks, student record management, and attendance tracking
• Data Synchronization: Sync data between mobile app and school management systems

2.2 Location Services

• Attendance Verification: Use GPS coordinates to verify users are physically present at school when marking attendance
• Security Enhancement: Prevent attendance fraud and ensure accurate record-keeping
• Service Optimization: Improve attendance systems and user experience

2.3 Camera and Media Services

• Student Photos: Capture and store student images for enrollment and identification purposes
• Document Processing: Process and store admission-related documents and images
• Quality Assurance: Ensure image quality and optimize storage

2.4 App Improvement and Analytics

• Performance Monitoring: Track app performance, identify bugs, and optimize functionality
• User Experience: Analyze usage patterns to improve app features and interface
• Technical Support: Diagnose and resolve technical issues

3. Data Collection Methods

3.1 Direct User Input

• Login credentials entered by users
• Student information entered through forms
• Settings and preferences configured by users

3.2 Automatic Collection

• Location Services: GPS coordinates collected when attendance features are used
• Camera Access: Photos captured when camera features are activated
• Device Information: Automatically collected for app functionality
• Usage Analytics: App performance and usage statistics

3.3 Third-Party Services

• Google Play Services: Advertising ID and app functionality
• Firebase: Crash reporting and analytics
• School Management Systems: Data synchronization and storage

4. Data Storage and Security

4.1 Storage Locations

• Local Device: Encrypted storage for app preferences and temporary data
• School Servers: Secure storage for student records and administrative data
• Cloud Services: Encrypted backup and synchronization services

4.2 Security Measures

• Encryption: AES-256 encryption for sensitive data storage
• Secure Preferences: Encrypted SharedPreferences for credential storage
• Access Control: Role-based access controls and authentication
• Network Security: HTTPS encryption for all data transmission
• Regular Audits: Security measures reviewed and updated regularly

5. Data Retention and Deletion

5.1 Retention Periods

• Location Data: Automatically deleted after attendance verification (within 24 hours)
• Student Photos: Retained for the duration of student enrollment
• User Credentials: Stored securely and deleted upon user request or account closure
• Usage Analytics: Anonymized and retained for up to 2 years
• Crash Reports: Retained for up to 90 days for technical support

5.2 Data Deletion

• Users can request deletion of their personal data
• Data is permanently deleted from all storage locations
• Backup data is also deleted within 30 days

6. Third-Party Services and Integrations

6.1 Google Services

• Google Play Services: App functionality and updates
• Google Ads: App monetization through advertising
• Firebase: Crash reporting and analytics

6.2 School Management Systems

• Integration with existing school databases
• Data synchronization for administrative functions
• Secure API connections for real-time updates

7. User Rights and Choices

7.1 Your Rights

• Access: Request access to your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your personal data
• Portability: Request data in a portable format
• Objection: Object to certain data processing activities

7.2 Permission Controls

• Location: Control location access through device settings
• Camera: Control camera access through device settings
• Notifications: Control notification preferences
• Storage: Control file access permissions

8. Children's Privacy

The App is intended for use by school administrators, faculty, and staff. While the app may process student data, we do not knowingly collect personal information from children under the age of 13 without proper parental consent. Student data is collected and processed in accordance with school policies and applicable laws.

9. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards to protect your data.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will:

• Update the "Last Updated" date at the top of this policy
• Notify users through the app and email notifications
• Provide advance notice for significant changes
• Obtain consent where required by law

11. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Contract Performance: To provide the app services you requested
• Legitimate Interest: To improve app functionality and user experience
• Legal Obligation: To comply with applicable laws and regulations
• Consent: Where you have provided explicit consent

12. Compliance and Certifications

This app complies with:

• Google Play Developer Policy
• General Data Protection Regulation (GDPR)
• Children's Online Privacy Protection Act (COPPA)
• Local data protection laws
• School data protection policies

This Privacy Policy was last updated on August 26, 2025, and is effective immediately.